Our Services and Responsibilities
March 6, 2009 by connie
Filed under At Your Service
At Your Service Events Planner
(434) 525-1805 LDP6@aol.com
Call Us Today for a Complimentary One-Hour Personal Consultation to discuss your Wedding and Event Ideas!
Our Services as your Wedding and Events Planner (not all inclusive)
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Wedding and Event planning, coordination and custom design
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Corporate Events
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Social Events
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Sandals and Beaches Luxury Included Vacations (we are a Certified Sandals Specialist)
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Destination Weddings (Mariners Landing and Biltmore Estate)
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Tours
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Carlson Craft Invitations, Favors, Accessories and Gifts
Our Responsibilities as your Wedding and Events Planner (not all-inclusive)
• Planning the event according to your requests
• Vendor and Venue selection
• Guest accommodations for bride and groom and guests
• Contract negotiation and review
• Hotel banquet rooms and guest rooms reservations
• Catering according to the type of menu you select
• Entertainment, DJ, musicians or band
• Flowers
• Programs, invitations, RSVP, reception and save-the-date cards printed
• Vendor to mail out invitations (upon request)
• Calligrapher (upon request)
• Transportation, limousine services, carriages
• Bridal accessories, gifts and favors
• Spa, salons and nail services
• Pre-marriage counseling services (upon request)
• Photographer and videographer
• Vendor for travel and honeymoon vacation packages
• Personal consultations
• Wedding cake, cupcakes, candy bar stations
• Rental items
• Day of the event to make sure everything runs smoothly
• Special needs for your guests, i.e. accessibility accommodations
• Track your budget and vendor due dates
• Bridal luncheons, Rehearsals, Rehearsal dinners, Receptions
Our Role as Your Event Planner
March 6, 2009 by connie
Filed under At Your Service
At Your Service Events Planner
(434) 525-1805 LDP6@aol.com
Our Role as Your Event Planner – What We are capable of handling for you (not all-inclusive)
• Caterers
• Transportation
• Photographers
• Videographers
• Flowers and Décor
• Bakers
• Invitations and Printing
• Lodging
• Spas, salons & nail services
• Bridal accessories, gifts, favors & stationery
• Pre-marital counseling services
• Wedding attire
• Budget
• Contracts
Entertainment and Music
• DJ, Band, Musicians
• Balloons
• Clowns
• Singing Telegrams
• Face Painting
• Kids Bouncers
Facilities & Venues
• Conference sites & Hotels
• Churches & Houses of Worship
• Reception sites
• Restaurants & Banquet Rooms
• Vacation & Honeymoon Packages, Sandals & Beaches Resorts
• Cruises
• Golf Courses
• Outdoor Weddings/Gardens/Tents/Lakes
Equipment Rentals
• Audiovisuals, Podiums
• Fountains
Concessions
• Popcorn Machines
• Cotton Candy Machines
• Snow Cone Machines
• Party Favors and Supplies
Call Us Today for a personal consultation to discuss your wedding and events ideas at 434.525.1805!
Top 5 Reasons To Hire a Lynchburg Wedding Planner
Weddings are something that all of us dream of as being romantic and oh-so-perfect. But of course when the time draws near and we have to actually plan our wedding ceremony, reality steps in and we realize that all is not as cozy and exciting as it seemed. A professional Lynchburg Wedding Planner is just the answer for calming down the frantic pace of the nitty-gritty that goes into wedding planning. But if you are still not convinced, let’s take a look at all the things the wedding planner or wedding consultant will do for you and save you the last minute anxiety.
Stress Management
The first thing that automatically comes along with planning a wedding reception is a lot of stress. There are a million details that go into planning the perfect wedding ceremony and reception. If you treat your wedding as one big project, this project is going to need a project manager who is going to be your wedding planner. They are going to help keep out all the stress by doing what they do best, management. They will manage even the smallest details from the budget to all the different things that will require hiring or contracting wedding vendors. They will do all the leg work for you, not only making you stress free but giving you ample time to take a break, pamper yourself and also give you time to spend with your family and friends.
Budgeting
The wedding budget is obviously a very important part and needs to be done prior to everything else. As novices in event planning, we often land up wasting precious resources by making the wrong choices which a wedding coordinator is well versed with and knows how to get you the best deals from the best vendors. Also a wedding planner will guarantee the services he or she provides through their own reliable vendors. Wedding vendors will often do favors for a planner that they do lots of business with, but would not be available to the bride or groom. Do not worry that they will smother your ideas. A wedding planner will work in coordination with you. In fact all you have to pay is about 10-20% of the total wedding costs. Although this fee can vary, you will still be saving a lot of money.
Distinctive Appeal
Often the bride and groom get carried away by various fantastical things that are just not practical. They can’t decide how to make their wedding ceremony special and distinctive from others. A Lynchburg Wedding Planner will help you to realize your ideas in a realistic way and also provide you with their own suggestions to polish and shape your ideas all the way to a unique wedding.
Ready Choice
With so many possibilities, the bride and groom can feel overwhelmed and often land up buying something they don’t plan because they have been cajoled by friends or family. A wedding planner will know who the best in the business are and guide the bride and groom into buying just what is right for them.
Middleman and Shield
Although hard to believe, you can get hounded by all the different caterers and florists you may have visited. Also, wedding vendors you choose may ask you a hundred technical questions you may have no idea about. That is where your wedding coordinator will step in to act as a go-between and keep you away from all the unnecessary headache.
Finally, do your self a favor and consider contacting a Lynchburg Wedding consultant today. You may be surprised at what is really possible for the dream nuptials for you and your bride or groom.
Why Should You Use A Wedding/Party Planner?
This is a question that is asked by clients as well as industry professionals. The title Wedding Consultant has been misused so often that it has become confusing for people to truly understand what a professional Wedding Consultant really does.
We all know that professional photographers produce beautiful pictures and present them in elegant wedding albums. Videographers capture all of the colorful emotions of the wedding day in a video. The wedding florist works hard to arrange a picture perfect bouquet for the bride and fill the ceremony and reception area with beautiful flowers. The Wedding DJ (or band) plays the role of Master of Ceremonies and sets the tone with music.
Nearly every professional in the wedding industry has a tangible product that they offer brides. A Wedding Consultant, however, has a more challenging time trying to sell an intangible service. So what does a Wedding Consultant really do?
Professional Wedding Consultants wear many hats.
- Some handle administrative functions for the bride and groom, taking care of all the paperwork for the couple.
- Some also act as mediator between the bride and groom and the various people and facilities involved in the wedding (Church, reception facility, vendors, family members, minister, etc.).
- Many take the role of financial planners who assist couples in creating a realistic budget and help them stick to it.
- Some Consultants are teachers who educate couples on wedding etiquette and protocol.
- Some are legal consultants who review contracts before the couple actually signs on the dotted line.
- Most are talent recruiters who recommend the most professional and suitable vendors for each couple.
- Some Consultants are designers who make sure everything is presented well and is color-coordinated.
- Some even are mental therapists who work hard to keep everybody sane in the midst of all the stress; fire fighters who are quick in responding to negative issues and thus quick to put out fires.
- And lastly, most Consultants are the logistics managers who cater to every detail during the planning stages and on the wedding day.
With “wedding planning” topping people’s list as one of the biggest projects of their life, doesn’t it make sense to hire a “project manager” to lead the way?
Besides allowing brides to focus on preparing herself for the big day, many professional Wedding Consultants can also be helpful to vendors making sure vendors are paid on time and helping to convey what the bride and groom really wants. Some create logistically brilliant timelines and share them with all vendors.
As team leader on the bride’s and groom’s wedding day,
- Wedding Consultants serve as the point person for everyone involved in the wedding.
- They want the team of professionals to do a spectacular job so they are constantly communicating with each vendor.
- Some especially make sure that each vendor is up to date on any changes on the wedding itinerary and make certain that vendors receive their meal in a timely manner.
With the presence of a professional Wedding Consultant, everyone benefits.
- The bride and groom can focus on being the guests of honor.
- Having a Consultant frees up all the other professionals to utilize their gifts or talents to the fullest, not having to spend their energy on the time consuming aspects of the planning.
The next time you hear someone comment, what exactly does a Wedding Consultant Do? The better question is what is it they don’t do?
What are some areas that a Wedding Consultant may be responsible for?
- Provide resources for reliable and trustworthy vendors.
- Give guidance in a cost-effective planning approach.
- Offer etiquette guidance.
- Provide traditional, contemporary and practical tips.
- Monitor Wedding expenses and payment.
- Advise on contracts, bill of sale and proposals.
- Attend the rehearsal, ceremony and reception to insure a smooth effortless day.
How to Hire a Event Planner in Lynchburg
He’s bent down on one knee, looked you in the eyes and given you the promise of a lifetime together. You said, “Yes!” but now you’re saying “Oh no!” Now that you’re planning a wedding there are so many things to do, so many plans to make. And especially in Lynchburg which offers everything from beautiful mountains to rolling country side. To put your mind at ease, you need to hire…a Lynchburg event planner!
Step 1
Determine your budget and approximate number of guests. When hiring a Lynchburg event planner you do need some preliminary information. Determining your budget and number of guests will allow you to make a decision as to how much you want your event planner to do. Many event planners offer a range of services from planning absolutely everything, to just showing up on the day and overseeing the event. A typical day rate in Lynchburg is $1,000 to $1,500 dollars, while planning the an entire wedding may cost more.
Step 2
Surf the web. Now that you have an approximation, surf the web. By simply plugging “Lynchburg Event Planners” into your favorite search engine, a myriad of results will pop up. Lynchburg is a small enough city that almost every event planner listed should
be close enough to make travel for them a non-issue. Begin checking out their sites, read their bios and keep a list of the top 5 or 6 that excite you.
Step 3
Contact the Event Planner. If you already have your date set or in mind, be sure to first check that they are available and you can hire them to plan your Lynchburg event. If they are available, continue the dialogue based upon how much you’re looking for them to do for your day. Try and narrow your list based upon availability, personality and experience.
Step 4
Meet with the potential event planners. Now that you’ve narrowed your list, set-up a time to meet with the Lynchburg event planners either in their office or in a neutral location. While you should discuss specifics about budget, colors and how you imagine the day, this stage is really about gauging your potential event planner. Do your personalities compliment each other? Some people want a strong-willed
wedding planner, while others merely want some assistance. Also, be sure to ask for references. A event planner should be happy to give them to you.
Step 5
Make your decision. Now is the tough part. Hopefully out of the 2 people you met with you found a connection. If not, contact some of the other people on your list, or resume your web search. But the reason you don’t want to meet with too many people is because you might begin to overwhelm yourself, which is why you wanted a wedding planner in the first place! Make a list of the pros and cons. Consider each factor. But a note of advice would be, don’t skimp on the
price here. If they are truly going to be the brains behind the operation, you want a good set of brains, not a cheap set!
Step 6
Use them! You hired them, don’t be afraid to ask questions. After all their knowledge and expertise is why you hired them. But be sure to always be polite and not exhaust your welcome…
Lynchburg Event Planning
Lynchburg Event Planning is our specialty. Event planning includes wedding event coordinators and has never been the easy task. Event planning includes budgeting, establishing date and alternate date, selecting and reserving the event site, coordinating transportation and parking.
At Your Service can help you in locate: Wedding DJ services, singers, musicians, party supplies, an event coordinator, meeting event planner, wedding event coordinator, decorations, transportation, event support, security services and more!
Do you remember your last corporate party, meeting, retreat or sales conference. Probably not, right? That’s because it was boring. Do you know why it was boring? Because you planned it yourself. You may have a job and you know how to preform it very well. But, you may not know how to throw a good party or organize an event.
Special functions are important because they are rare occasions where all your guest’s can get together to have fun and celebrate. It should be a rewarding experience. It should be a team-building experience. It has value and that’s why you should hire a professional to organize it. You should hire a At Your Service, for your next Lynchburg event.
Here is a list of reasons why it’s better to hire a event planner:
- At Your Service is a locally owned business.
- At Your Service has resources and contacts that they can draw upon. You need a DJ? No problem! You need a motivational speaker? They can do that. You need a caterer or chef? That wouldn’t be a problem either.
- At Your Service event planner has experience. She knows that entertainers sometimes cancel at the last minute. What if that magician you hired gets the flu the night before the office Christmas party? At Your Service will normally have a back-up that she can call upon. And, if no magician is available she would be able to find the next best thing, perhaps a clown?
- At Your Service frees your time. Event planning is time consuming. The list of chores is endless: scouting venues, sending invitations, arranging decorations, valet parking, hotel bookings, airline bookings, providing directions. The list goes on and on.
Hiring At Your Service event planner for your next function is the right thing to do.
Mission and Vision
March 6, 2009 by connie
Filed under At Your Service
At Your Service Events Planner
(434) 525-1805 LDP6@aol.com
Provide an enjoyable and successful event that fulfills our client’s objectives and goals while saving our client time, money and stress.
Call Connie today at (434) 525-1805 for a personal consultation to discuss your wedding and events ideas!